Iceland Expedition Forms

Summer, 2024

Welcome Letter

Intern Info Sheet (Sign and return)

Packing List

Internship Expectations (Sign and return)

Medical Release Form (Sign and return)

Assumption of Risk and Liability Form (Sign and return)

Intellectual Integrity and Publicity Form (Sign and return)

Securing your spot on the team

We have multiple teams tackling different locations and topics around the Reykjavik region. If one of the dates works better for you than the team we placed you on please let us know and we can move you if there is availability. Once you have looked over the information and are ready to confirm your spot on the team please submit the deposit. Once we receive your deposit your spot on the research team will be secured and we will begin developing your research plan. You may pay the deposit via check or credit card. You can see the remaining spots available on each team and it is a first come first serve basis.

Once you click on the “Submit Deposit” button and enter in your name you can scroll to the top of the page to see your cart/checkout button to proceed. If paying your deposit by credit card please us the button below: (There is a 3% transaction fee if using a credit card. You may also send a check to the address below)

Payment Schedule

Deposit: $250 to secure your position on the research team. (Transferable deposits. All deposits can be transferred to a future program, to a friend or family member, or donated to another applicant in the Global Treks world within 2 years of the payment date.)

Remainder: $2,700 due 30 days before the research trip date. 

If paying by check you may mail a check to:

Global Treks and Adventures

278 Mankato Ave #201

Winona, MN 55987

Guidelines for Purchasing Flights

Flights to Iceland arrive into the Keflavik International Airport (airport code: KEF). Interns should plan on arriving to the airport by 11 am on their expedition start date. Global Treks staff will pick up the team at the airport upon arrival and transport everyone to the research base in Reykjavik (about 45 min drive).

Global Treks will transport the team to the airport on the last day of the expedition in the morning, so flights can be purchased to depart anytime on the final expedition day.

If interns wish to extend their stay earlier or later than the expedition dates, that’s no problem at all. Global Treks will pre-arrange a meeting place at the start of the expedition and assist with departures at the end of the trip. All interns should plan to leave the research base on the morning of the final expedition day.

Travel Insurance

For travel insurance, Global Treks and Adventures is not associated with anyone in particular or sell insurance directly. But, we have used insuremytrip.com in the past and had a good experience. They have several options you can review. There are also a million other options available online, so we recommend interns take their time and find a plan that fits individual preferences. Please note, while recommended, it is not required to purchase travel insurance.

Setting up Internship Credit

To earn college credit with Global Treks, the credits will actually be provided by your home university in one of two ways. The first is as internship credits or the other is as independent study credits. The university issues you the credit directly and you do not have to worry about transferring credits. If you are pursuing the internship credit option, the first step is to go to your internship office (sometimes it's also your career services office) and tell them you were accepted into an internship that you would like to get credit for. They will ask you how many credits you would like to pursue and most students sign up for 3 credits which is equal to 150-180 semester hours. Some students, and most masters students, sign up for 6 credits which is around 300 semester hours. Your university often has paperwork for us to sign agreeing to supervise you and provide a mid-summer and end of summer evaluation for them to base your grade on. If you pursue internship credit that typically opens up scholarships that turn an unpaid internship into a paid internship or help cover the travel costs. This is the most common way students pursue college credit and receive funding. Another approach is to talk to your advisor and pursue an independent study. Sometimes the department has research funding for this type of work. We can provide you with an official internship offer on our letterhead if they would like something more formal than our email offer to you. We are also happy to set up a conference call with your advisor or internship coordinator to discuss the work you will be conducting with us.